Summary:
School HR & General Administrator
We are seeking a highly organised, positive, and flexible Administrator to provide essential support services to our school. In this dual-faceted role, you will be the vital point of contact for staff, ensuring effective information flow while managing both general administrative tasks and the full HR administrative lifecycle.
If you are meticulous with data, handle sensitive information with absolute discretion, and thrive in a busy educational environment, we would love to hear from you.
Role Overview
As part of our dedicated administration team, you will ensure the school benefits from consistent, excellent administrative support. You will split your time between front-line general administration and specialised HR duties, ensuring our staff records, payroll, and compliance standards are meticulously maintained. Please note: You must be willing to work across any of our school sites as required to cover absences.
Key Responsibilities
HR Lifecycle & Payroll Administration
Assist in maintaining the HR database, employee records, and personnel files using school systems (including Arbor and EPM).
Administer monthly payroll data, processing timesheets, overtime, expense claims, and leave/sickness absences accurately and on time.
Process job changes, transfers, and leaver information, including amending and issuing contracts and supporting documentation.
Complete reference requests for ex-employees and external bodies (e.g., mortgages, rentals).
Maintain the Single Central Record (SCR), ensuring all DBS checks are up to date and processing renewals.
Monitor absence triggers, maintain monthly absence data for HR reporting, and record all sickness/leave on the HR payroll system.
Download and distribute annual Teacher Salary Statements.
Act as the first point of contact for basic HR queries from colleagues and assist the HR Officer with current projects.
Gather data and create reports regarding lifecycle data, compliance, absence management, and off boarding.
General School Administration
Receive and appropriately route all enquiries and incoming telephone calls, providing a high standard of communication and resolution.
Manage incoming and outgoing email and physical mail.
Produce general documents, maintain filing systems, and manage stationery ordering.
Provide cover for administrator absences on other school sites when necessary.
Compliance & Safeguarding
Strictly adhere to the Data Protection Act, handling all sensitive information with absolute confidentiality.
Carry out all duties in line with the school and local authority's child protection and safeguarding policies.
Ensure safe working practices are adopted in your work area, complying with Corporate Health, Safety, and Welfare policies.
Work in compliance with all Codes of Conduct and equal opportunity commitments, ensuring a consistently high quality of work.
About You
Adaptable & Approachable: You bring a positive, friendly, and flexible attitude to your work and can easily build relationships with colleagues.
Detail-Oriented: You have a keen eye for accuracy, especially when processing payroll data, updating contracts, and maintaining compliance records.
System-Savvy: You are comfortable working with HR/payroll databases and school management systems (experience with Arbor and EPM is highly advantageous).
Discreet & Professional: You understand the critical importance of confidentiality and data protection in an HR environment.
…Summary:
School HR & General Administrator
We are seeking a highly organised, positive, and flexible Administrator to provide essential support services to our school. In this dual-faceted role, you will be the vital point of contact for staff, ensuring effective information flow while managing both general administrative tasks and the full HR administrative lifecycle.
If you are meticulous with data, handle sensitive information with absolute discretion, and thrive in a busy educational environment, we would love to hear from you.
Role Overview
As part of our dedicated administration team, you will ensure the school benefits from consistent, excellent administrative support. You will split your time between front-line general administration and specialised HR duties, ensuring our staff records, payroll, and compliance standards are meticulously maintained. Please note: You must be willing to work across any of our school sites as required to cover absences.
Key Responsibilities
HR Lifecycle & Payroll Administration
Assist in maintaining the HR database, employee records, and personnel files using school systems (including Arbor and EPM).
Administer monthly payroll data, processing timesheets, overtime, expense claims, and leave/sickness absences accurately and on time.
Process job changes, transfers, and leaver information, including amending and issuing contracts and supporting documentation.
Complete reference requests for ex-employees and external bodies (e.g., mortgages, rentals).
Maintain the Single Central Record (SCR), ensuring all DBS checks are up to date and processing renewals.
Monitor absence triggers, maintain monthly absence data for HR reporting, and record all sickness/leave on the HR payroll system.
Download and distribute annual Teacher Salary Statements.
Act as the first point of contact for basic HR queries from colleagues and assist the HR Officer with current projects.
Gather data and create reports regarding lifecycle data, compliance, absence management, and off boarding.
General School Administration
Receive and appropriately route all enquiries and incoming telephone calls, providing a high standard of communication and resolution.
Manage incoming and outgoing email and physical mail.
Produce general documents, maintain filing systems, and manage stationery ordering.
Provide cover for administrator absences on other school sites when necessary.
Compliance & Safeguarding
Strictly adhere to the Data Protection Act, handling all sensitive information with absolute confidentiality.
Carry out all duties in line with the school and local authority's child protection and safeguarding policies.
Ensure safe working practices are adopted in your work area, complying with Corporate Health, Safety, and Welfare policies.
Work in compliance with all Codes of Conduct and equal opportunity commitments, ensuring a consistently high quality of work.
About You
Adaptable & Approachable: You bring a positive, friendly, and flexible attitude to your work and can easily build relationships with colleagues.
Detail-Oriented: You have a keen eye for accuracy, especially when processing payroll data, updating contracts, and maintaining compliance records.
System-Savvy: You are comfortable working with HR/payroll databases and school management systems (experience with Arbor and EPM is highly advantageous).
Discreet & Professional: You understand the critical importance of confidentiality and data protection in an HR environment.
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