How to Renew Your DBS in Schools: A Comprehensive Guide

Introduction

Working in schools often requires individuals to undergo a Disclosure and Barring Service (DBS) check to ensure the safety and protection of vulnerable groups. As a teacher or teaching assistant, it's crucial to stay up to date with the DBS renewal process and understand when and how to renew your DBS certificate. In this comprehensive guide, we will provide you with all the necessary information and steps to renew your DBS in schools.

You can find our full guide to DBS checks here!

Understanding DBS Check Renewal

Contrary to popular belief, DBS checks do not have an official expiration date. The acceptance of a DBS check is ultimately determined by the employer. However, employers may choose to renew an applicant's DBS check after a certain period of time as a best practice. This renewal process can vary among employers and regulatory bodies. Some employers may request a new DBS application every six months, while others may require renewal on an annual basis.

Renewing a DBS check is similar to applying for a new DBS check from scratch. Your employer will typically ask you to submit a new DBS application based on the responsibilities of your role. The type of DBS check required may vary depending on your position. For example, if you work in an NHS hospital handling administration, you may have initially applied for a Standard DBS check. However, if you are transitioning to a role that involves working with children or vulnerable adults, you may need to apply for an Enhanced DBS check.

It's important to note that there is no legal requirement for organisations to conduct regular DBS checks on staff. However, many organisations, such as the NHS, choose to perform periodic checks every three years to ensure ongoing compliance. It's crucial for employers to regularly review policies to stay updated with the latest information and guidance on DBS check requirements and eligibility.

The DBS Renewal Process

When it comes to renewing your DBS in schools, the process is relatively straightforward. Here are the steps you need to follow:

1. Check with Your Employer: Start by checking with your employer or licensing body to understand their specific requirements for DBS renewal. They will inform you of the timeline and process for renewing your DBS certificate.
2. Gather Required Information: Collect all the necessary information and documents needed for your DBS renewal application. This may include personal identification documents, proof of address, and any relevant employment details.
3. Submit a New DBS Application: Your employer will typically ask you to complete a new DBS application form. This form will require you to provide your personal information, previous DBS certificate details, and consent for the DBS check.
4. Application Processing: Once you have submitted your DBS application, it will be processed by the DBS. The processing time generally takes around five working days. However, delays may occur if there are incomplete or incorrect details provided in the application.
5. Getting a DBS certificate issued: After the completion of the application processing, you will receive your renewed DBS certificate. This certificate will reflect any updates or changes in your criminal record since your last DBS check.

See also: How long does my DBS last?

Benefits of the DBS Update Service

To simplify the DBS renewal process and ensure the efficiency of the recruitment process, the DBS offers an online portal called the DBS Update Service. This service allows individuals to keep their DBS certificates up to date and enables employers to check the validity of certificates. Here are the key benefits of signing up for the DBS Update Service:

1. Portability of DBS Certificate: By signing up for the DBS Update Service, you will have a portable DBS certificate that can move from role to role. This eliminates the need for multiple DBS applications and saves time and effort for both individuals and employers.
2. Instant Information Access: Employers can access your previous DBS check and instantly be notified of any updates or changes in your certificate. This ensures that safeguarding standards are maintained and helps employers make informed recruitment decisions.
3. Cost and Time Savings: For individuals with no changes in their criminal record, the DBS Update Service eliminates the need for further DBS Disclosure checks. This can save you money, as the cost for an enhanced DBS application is currently £44. Additionally, it saves time by avoiding the lengthy process of completing new DBS checks.

How to Sign Up for the DBS Update Service

Signing up for the DBS Update Service is a straightforward process. Follow these steps to register and utilise the benefits of the service:

1. Obtain the Certificate Number: Once your DBS certificate has come back, you'll need your certificate number to register to the update service. Ensure that you register within 30 days of the certificate being issued.
2. Manage Your Account: Once you have registered for the DBS Update Service, you will receive login details to access your account. From there, you can manage your personal information, update payment details, add or remove certificates, and grant employers permission to view your details.
3. Subscription Renewal: The DBS Update Service requires an annual subscription fee of £13. You can choose to have your subscription automatically renewed, with the fee deducted from your credit or debit card. Alternatively, you can manually update your subscription up to 30 days before it is due to end. The DBS will send email reminders to prompt you for renewal.

Need a hand?

If you're still a bit unsure, Zen Educate can help you every step of the way with your DBS questions. Find out more about getting your DBS check through Zen Educate.

Conclusion

Renewing your DBS in schools is a crucial step to ensure the safety of vulnerable groups and maintain compliance with the necessary regulations. By understanding the renewal process, signing up for the DBS Update Service, and staying proactive in keeping your DBS certificate up to date, you can confidently pursue your career in education. Remember to check with your employer for specific requirements and utilise resources like Teaching Personnel to navigate the DBS renewal process smoothly.